CMO MEMBER RELATIONSHIP
Particular issues concerning the CMO-Member Relationship
FINANCIAL AND ADMINISTRATIVE INFORMATION TO MEMBERS
CMO MEMBER RELATIONSHIP : Given the role of CMOs in ensuring timely and efficient Distribution of remuneration to their Rightsholders, a CMO is expected to provide its members with information about its financial results in an accurate, transparent and timely manner. This information should include, without being limited to, its:
- Gross Rights Revenue broken down between the main collection sectors;
- Operating Expenses broken down between the main collection sectors;
- The social and cultural deductions it has made; and
- The amount of Distributions made.
The statements which a CMO provides to each Rightsholder should allow such Rightsholder to verify the sources of the amounts due in respect of each of their his/her works.
PROVISIONS OF THE BILL IN REGARD TO CMO-MEMBER FINANCIAL RELATIONSHIP.
|A CMO should notify its Members and Rightsholders electronically via email and Short Message Text (SMS) that its Annual Report, including its income statement and accurate information about its collections, Operating Expenses, and deductions, is available for download from its website or via other reasonable means at least 30 days before an AGM. |
A CMO should provide a Rightsholder with a list of the members of the board and the category each of them represents. A CMO should also make available information regarding the total amount of remuneration and other benefits paid to the members of the board and its management team.
A CMO should electronically make available information to each Rightsholder to whom it has attributed Rights Revenue or made payments in the period to which the information relates and who is entitled to a Distribution. Such information should include:
|1. A statement of monies attributed to such Rightsholder, including information on Operating Expenses and deductions and the amounts subsequently paid to the rightsholder. |
2. A breakdown of Rights Revenue per main category of rights managed and per type of use.
3. A distinction between Rights Revenue earned nationally and Rights Revenue received on the basis of Representation Agreements; and
4. information regarding any amounts attributed to the Rightsholder which are outstanding for the period concerned.
The CMO should make available the Distribution rules to its Rightsholders, if possible, by electronic means.
NOTIFICATION OF CHANGES IN THE CMO STATUTE AND OTHER PERTINENT RULES
A CMO should notify its Members and Rightsholders about changes in its Statute and about other pertinent changes that may affect their respective Members’ rights and/or obligations.
PROVISIONS OF THE BILL
- A CMO should notify its Members and Rightsholders, electronically, about important changes in its regulations on representation in governing bodies, participation at meetings, voting rights and other governance issues.
- Prior to the approval of the Statute by the General Meeting, CMO Members should be notified of possible amendments to the Statute, with reasonable notice in order to evaluate them appropriately, if possible.
CMO’S CONTACT INFORMATION
It is essential for effective communication between a CMO and its Rightsholders and Members that comprehensive contact information be both available and kept up to date.
PROVISIONS IN THE BILL
|A CMO should: (a) make available to each Member and Rightsholder it represents its up to date contact information, including; postal address(es), email address(es), telephone and any other mode of communication; and (b) indicate the office hours and days of the week during which the CMO may be contacted|
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